Travel
Hotel Accommodations
Students will be housed in dormitories. See the Student Housing section below for additional details; faculty should book their hotel rooms at:
Hampton Inn & Suites Charlottesville - At the University
900 W. Main Street
Charlottesville, VA 22903
(434) 923-8600
Reserve a room
The rate is the prevailing government rate of $133 per night for single occupancy, plus tax (8%). Guests may also call the hotel directly at (434) 923-8600 or Central Reservations at 1 (800) 426-7866. Please mention the KUH Summer Undergraduate room block code (Code:91Q).
The room block will be in effect until Wednesday, July 3, 2024, or until full, whichever comes first. Any room reservations received after this date will be accepted on a space-and rate-availability basis. Please be certain that the hotel provides you with a confirmation number for your reservation.
Reservation Dates
Book your arrival date as Wednesday, July 31, 2024, and departure as Friday, August 2, 2024. If you require alternate dates, please contact Mark Dennis of The Scientific Consulting Group, Inc. (SCG).
Check-in
Check-in time is 3:00 p.m., and checkout time is 12:00 p.m.
Cancellations
If you need to cancel your reservation, please do so 48 hours prior to your arrival date, or you will be charged a no-show fee for 1 night on your credit card.
Student Housing
The University of Virginia is pleased to offer affordable on-Grounds single occupancy dorm rooms for guests attending the NIH 2024 Summer Undergraduate Research Symposium. Dorm accommodations are available starting Wednesday, July 31 until Saturday, August 3, 2024.
The deadline to register for these on-Grounds accommodations is Wednesday, July 3, 2024.
Accomodations
Affordable hall-style single occupancy rooms are air-conditioned and located in the International Residential College Housing Area, adjacent to Alumni Hall, where the symposium will take place. Please note, these buildings do not have elevators. If you require a medical accommodation, please contact conferences@virginia.edu so we can best assist you.
These student rooms are a no-frills alternative to a hotel. Rooms are located in a hall-style building and are furnished with lofted XL twin beds, desks, dressers, and wardrobes. Bathrooms are in the hallway and are communal, shared with other guests of the same gender.
Bed linens and towels are NOT provided. Guests must provide their own pillows, sheet sets and blankets to fit an XL twin bed, and they must also bring their own bath towels and toiletries. These items are not provided. Rooms are also not equipped with hotel-style amenities such as hairdryers, irons/ironing boards, hangers, or area lamps. Guests must provide their own, if needed.
Check-In Information
Check-in will take place on Wednesday, July 31st during the hours of 8:00 a.m. - 5:00 p.m., at the IRC dorm, in front of Munford House. If your arrival occurs outside regular business hours, you will need to contact Ms. Lena Garrison at (434) 760-0823, to arrange pick-up of your key. The latest possible check-out is 3 p.m., Saturday, August 3rd.
There will be a $25 charge for room keys that are not returned at check-out.
Pricing
Single occupancy rooms are offered at a rate of $41.00 per night + 5.3% sales tax.
Parking
If you are bringing a car, limited free parking is available at Alumni Hall, which is next door to the dorm.
Make Your Reservation Code
You will need to enter the reservation code, KUH2024, provided by the program at the time you make your room reservation. All reservations must be made online with a valid credit card. Payment is due when you make your reservation. The deadline to register for on-Grounds accommodations is Wednesday, July 17, 2024.
Click on the following link to sign up and pay for these accommodations, KUH Summer Undergraduate Research Symposium -- On-Grounds Accommodations | Conference Services, U.Va. (virginia.edu).
When you click the “book your reservation” button at the bottom of the webpage, you will be re-directed to the housing portal. From there, you will need to create an account to book your room.
Changes And Cancellations
All cancellations and/or changes to the number of nights must be made no later than 14 days prior to your reserved check-in date to avoid a penalty. A cancellation fee of one-half the nightly room rate will be applied for each night cancelled after that date. Cancellations made less than 7 days prior to your check-in date are not eligible for any refund.